School Age Care

In keeping with school district practices, the Adventure Club approval order is determined through a lottery system.

Current families must register during the current family timeframe from Monday, Feb. 17 to Friday, Feb. 28. These registrations are placed in random order by the eleyo system and approved in that order. Current families that miss the registration window, must sign up during the general lottery time frame with new family sign ups.

New families sign up for the general lottery during the specified timeframe from Monday, March 3 to Friday, March 14. Those names are then entered into a lottery which randomly assigns them in numerical order. 

Once space fills at a location, a waitlist begins with the remaining names in the order that was generated. Current family registrations are added to the top of the waitlist, followed by general/new family lottery names. Families that sign up after the general lottery timeframe are automatically added to the bottom of the list.

Registration/General Lottery sign up Info 

Current Families: Register all children needing care, including siblings of current children even if they are not currently in the program. Registration takes place through eleyo accounts.

Registration opens: Monday, Feb. 17 at 9 a.m.
Registration closes: Friday, Feb. 28 at 11:59 p.m.

General Lottery sign up
Any non-current families, incoming preschool or kindergarten families, and current families who missed the registration window can fill out the general lottery intake form. Sign ups are available on our website as a google form. Please choose the school location the child will attend. For those open enrolling and interested in multiple school locations, a form must be filled out for each location.

Sign up opens: Monday, March 3 at 9 a.m.
Sign up closes: Friday, March 14 at 11:59 p.m.

Enrollment is guaranteed assuming that the registration requirements have been met, there is space available for care, and online registration has been received.

School Year Contract Options:

• Option 1 - Consistent Schedule: Families can sign up for a mix of morning or afternoon programming periods with the same schedule every week. Families are charged for the days of care they are contracted for, whether the child attends or not. Requests for schedule changes can be made online, and require a $20 schedule change fee, and are accepted on a space available basis. In addition, all changes require a two-week processing period before a child’s new schedule takes effect.
   
• Option 2 - Pick Your Days: Families can sign up for ALL of their days at the beginning of the school year or submit a monthly contract online no later than the 20th of the previous month.  Pick your day contracts require a minimum of eight days per time block (morning session, afternoon session) per month.
   
• Drop-In Care - Only available with a current contract: Request a day or session as needed with at least 24 hours notice. Our online system allows families to request days with three days advance notice. If families need more immediate assistance, they must contact their child’s Site Lead either in writing or verbally. Enrollment is based on available space. There is no guarantee that space is available for your child(ren). 
   
• Option 3 - Non-School Day Only: Families can sign up for this contract if they are interested in signing up for non-school days only. Non-school day registration opens approximately six weeks before the non-school day, and registration must be received at least two weeks prior to given non-school day.

Summer Contract: 

Summer Contracts are based on the days of care needed. Families are presented with dates that the summer program is available at the time of registration. The dates that care is needed when registering and omit days care is not needed (i.e. grandparent visit, vacations, camps, etc.). A minimum of 20 days per contract is required in order for registration to be approved. Once days have been selected and the change deadline has been reached, there is no removing or exchanging of days. Additional days may be added by requesting Drop-In care.

District-Wide Non-School Days: 

Adventure Club offers all day services when school is not in session at select sites. Non-School Day (NSD) care is open from 6 a.m. - 6 p.m. Families must be registered for Adventure Club in order to request a NSD and registration must be completed through the online registration system. Registrations must be received at least 15 days prior to a given NSD.

If you register for a NSD and have a change in plans, please notify the Adventure Club Accounts Technician immediately, (adventureclub@stillwaterschools.org). If it is less than 15 days prior, there is still a charge for that day.
 

Non-district, Non-resident Student Enrollment:

Students who are enrolled in schools outside of Stillwater Area Public Schools can register with a non-school day only contract to attend non-school days. Summer Adventure Club programming is open to students who are enrolled outside of Stillwater Area Public Schools.

Adventure Club is open at select sites on many of the days school is closed. Families must have a current approved contract to be eligible to sign up for these days and we do offer a Non-School Day contract option for those who only need care on non-school days.

Students must be signed up for each non-school day through theAdventure Club eleyo account. The deadline to sign up is 15 days prior to the day of care (or the first day in a cluster/group of days). Once the deadline has passed, requests can not be cancelled. We will email a reminder to families about sign up/cancelling four weeks ahead of the NSD date.

Requests are approved beginning 14 days before the date of care. We approve the requests based on the order they came in and up to the capacity for that site. Once a site fills, we reach out to any families not approved and offer them care at an alternative location. 

2024-25 Non School Day (NSD) information

Locations:  Andersen, Lake Elmo, Rutherford

2024-25 School Year Rates

Consistent Contract - Same schedule each week

• Before School AC (6 a.m. - 8:40 a.m.) = $14.40 per child, per day
• After School AC (3:10 p.m. - 6 p.m.) = $14.90 per child, per day
• District Non-School Day AC (6 a.m. - 6 p.m.) = $46.70 per child, per day

Pick Your Day Contract - Select days by the 15th of the month prior

• Before School AC (6 a.m. - 8:40 a.m.) = $16.20 per child, per day
• After School AC (3:10 p.m. - 6 p.m.) = $16.70 per child, per day

Drop-In Daily Fee - If space available - must have a current contract to request drop-in

• Before School AC (6 a.m. - 8:40 a.m.) = $18.10 per child, per day
• After School AC (3:10 p.m. - 6 p.m.) = $18.60 per child, per day

Registration fee: $30 per child per season

2025-26 School Year Rates

For afternoon care, the standard rate applies if child(ren) are picked up by 5 p.m. For any days they are signed out after 5 p.m. the Extended Day rate is added. This rate appears on the account the next day as a late pick up fee, a name set by the eleyo system. Charges on accounts for the Extended Day fee are not billed until the following month's invoice.

Consistent Contract - Same schedule each week

• Before School (6 - 7:30 a.m.) = $10.50 per child, per day
• After School (2:15 - 5 p.m.) = $22 per child, per day
• Extended After School (picked up after 5 p.m.) = additional $8 per child, per day
• District Non-School Day  (6 a.m. - 6 p.m.) = $48 per child, per day

Pick Your Day Contract - Select days by the 20th of the month prior

Families must choose a minimum of eight days per time block (eight days for morning, eight days for afternoon. They do not have to be the same eight days).

• Before School (6 - 7:30 a.m.) = $11.80 per child, per day
• After School (2:15 - 5 p.m.) = $24.70 per child, per day
• Extended After School (picked up after 5 p.m.) = additional $8 per child, per day

Drop-In Daily Fee - If space available - must have a current contract to request drop-in

• Before School (6 - 7:30 a.m.) = $13.20 per child, per day
• After School (2:15 - 5 p.m.) = $27.40 per child, per day
• Extended After School (picked up after 5 p.m.) = additional $8 per child, per day

Registration Fee: $30 per child, per season

Adventure Club is a fee-based childcare program, offering summer care from 6 a.m. to 6 p.m. for students entering grades *K - 7 at select locations. 

2025 Summer Adventure Club runs from Monday, June 9 through Friday, Aug. 8. Adventure Club is closed on Thursday, June 19 and Friday, July 4 for the corresponding holidays. Adventure Club is open for summer care at the following locations:

Locations

Registration

Current school-year and Summer 2024 families may register beginning at 9 a.m. on Wednesday, Jan. 29. This registration window closes at 11:59 p.m. on Sunday, Feb. 2.

Open Enrollment is from 9 a.m. on Wednesday, Feb. 5 to Sunday, Feb. 9.

Priority registration does not include families who have Non-School Day Only contracts and did not attend Summer 2024. These types of contracts are not considered as current families for registration purposes.

Please note summer care fills quickly and space is limited, so it is highly recommended to sign up as soon as possible within the registration window. We approve requests in the order in which they are received in Eleyo by time/date stamp. For sibling sets, we use the earliest time/date stamp of submission, and we recommend you register your youngest child first. In order to help streamline your registration process, please make sure you have the following information readily available to enter as you register:

• Preferred program site

• Emergency contacts (name and phone #)

• Authorized pick-ups

• Allergy information (please note that if you indicate any allergies for your child, we require a completed allergy form before your contract can be approved)

• Any additional medical or special needs information

** Please note that we cannot approve registrations with a past due balance.

Summer Contract Type
A Pick Your Day Contract is available during the summer program. Families are able to choose only the days care is needed and are not locked into a consistent schedule. With this flexibility and in order to have consistent staffing, families are required to choose a minimum of 20 days per contract/child to attend.

Families have the opportunity to change the scheduled dates they have selected between April 28 and May 4.
During this window, the schedule change fee is waived. To make changes to a summer schedule, log into eleyo during the change window. Once the May 4 deadline has passed, schedules are finalized and families are charged for any scheduled days. If days need to be added, this can be done as drop-in requests and are approved by site leads if space is available.

Summer RatesSummer tuition rates are based on the number of days a child is scheduled to attend over the whole summer.  

20-29 days: $51.75/day

30-39 days: $48.25/day

40+ days: $45/day

Drop-in rate: $55/day

BillingInvoices for tuition are sent out between the 20th and 25th of the month prior to care. Tuition payments are due by the 15th of the month and payments not received by the 20th incur a late fee. Tuition must be paid by the 25th of the month in which it is due for a child to continue care in the following month.

Summer CalendarsSummer calendars are still being developed and will become available online by Monday, April 28.

Additional Information:

Morning and afternoon snacks are provided. Lunch is NOT provided. A lunch must be sent for children each day.

Please provide a water bottle and sun block to have on-site. Make sure to label them with the child's name.

Families receive more specific information from the site leads as it gets closer to summer.

In order to participate, every student must agree to comply with all laws, all Adventure Club rules, and any special rules governing the field trip; to cooperate with the Adventure Club staff; and have obtained permission and a waiver from a parent/guardian. Parents/Guardians must complete the online agreement form during registration in order for their student to participate. Failure to agree may result in limiting the care that is available to students. Below is the waiver to be reviewed: 

I recognize and understand that Adventure Club field trips have an inherent risks, including the potential loss of personal property and the risk of physical injury or death. I also understand that these risks exist even with careful planning and reasonable supervision. Knowing the inherent risks and dangers involved, I am granting permission for my child to attend and participate in the Adventure Club sponsored field trips scheduled for the 2024-25 and/or 2025-26 school years.

I agree that the ratio of adults to students, as indicated for each field trip, represents an adequate and reasonable level of supervision. I hereby waive any right to bring any claim or cause of action against the District for negligent supervision, unless a District employee, agent, or volunteer on the trip engages in gross negligence or willful misconduct that directly causes harm to my child. I also represent that my child is capable of safely participating in the trip.

I understand that my child may be sent home early from the trip, at my expense, if my child engages in any behavior that threatens the health or safety of any person, or violates any law or rule of conduct including, but not limited to, any rule prohibiting the possession, use, or distribution of drugs, alcohol, or tobacco. District staff will determine whether my child has engaged in such behavior and whether my child will be sent home early at my expense.  

Authorization to Administer Medication form
If a child is required to take a prescription or over the counter medication during Adventure Club hours, we must have an Authorization to Administer Medication form signed by a physician and the parent.

Allergy Plan form
When registering for Adventure Club, families are asked if the child has allergies and whether or not children require an allergy plan. Check "Yes" for a child with a severe allergy that staff must be aware of and/or a response plan that requires medication (EpiPen, Benadryl, etc). Check "No" if the child has an allergy that staff should be aware of, but it does not require a care plan (dogs/cats, mild seasonal allergies, etc). If "Yes" is selected as needing an allergy plan, a completed Allergy Plan form is required.

School Year - Contract Changes
There are three types of contracts: Consistent Schedule, Pick Your Days, and Non-School Day only. Families needing to change contracts must complete a Contract/Schedule Change request online through their Adventure Club account at least two weeks prior to the change. Changes to a Contract Type are only approved if space is available. A $20 processing fee per contract is then charged to the account.

Schedule Changes
Changes to a child’s daily schedule can be made online in the Eleyo system by logging into the account. Eleyo does not allow changes to be requested for a month that has been invoiced. For a change to occur in two weeks that the system is not allowing, families must email adventureclub@stillwaterschools.org. A $20 processing fee per contract is then charged to the account.

School Year -- A two-week notice for changes to schedules is required. Changes to contracted days within a Consistent Schedule care plan result in a $20 per contract processing fee beginning after the registration deadline. Changes to contracted days are only approved if space is available. There are no additional processing fees for changing Pick Your Days if submitted online by the 20th of each month.

Summer -- Changes to scheduled dates are accepted through the registration deadline. After that date, Drop-In Care dates can be added if space is available by submitting a request in the Eleyo system. Exchanging or eliminating days is not allowed after the deadline.

Vacation Request (school year only)
Vacation credit is for non-use of service. Only those on a Consistent Schedule contract can receive vacation credit. Submit a Vacation Credit  Request online two weeks before the vacation begins. Vacation time cannot be substituted for absence. You may receive one day of credit per child for each day contracted in a one-week period. Credit is given AFTER the vacation dates. Vacation credit does not apply to the summer program.

Dual Enrollment Credit 
Families who have a child in the Adventure Club program and are subsequently signed up for a paid Stillwater Community Ed class, may receive a credit for the time they are away from Adventure Club. Parents must fill out the Dual Enrollment form before the class starts. Credits are given after the class concludes and attendance has been verified. The amount of the credit is based on the hours the child is gone. The class must be a minimum of one hour in length. A credit of 20% will be given off the 2:15 - 5 p.m. tuition price.